Table of Contents
- 1 Our philosophy and approach
- 2 What information do we collect?
- 3 Why do we collect information about you?
- 4 How SSRF uses your personal information
- 5 Cookies and Tracking
- 6 When we disclose personal information to others
- 7 How Do I Correct My Information or ‘Opt-Out’?
- 8 How Do We Keep Your Information Secure?
- 9 Linking to Other Websites
- 10 Effective Date and Modifications
- 11 Contacting Us
1 Our philosophy and approach
In this policy, “us”, “we” or “our” means the Spiritual Science Research Foundation INC (“SSRF”), a non-profit organisation registered with the
- Australian Securities & Investments Commission (ASIC) with ABN 49 119 742 291
- state of New Jersey, USA (No: 0400176958)
- Germany with Local Court, Siegburg, Register of associations no. VR 3766
- and in Croatia with the Register of Associations of the Republic of Croatia under registration number 21012023
(hereinafter jointly referred to as “SSRF”).
The SSRF and its website (ssrf.org and SpiritualResearchFoundation.org) also referred to in this document as ‘the Site’ is committed to safeguarding the privacy of its on-line users’ personal information.
This Policy is in accordance with the Australian National Privacy Principles contained in the Privacy Act 1988 (Cwth), and the GDPR regulations introduced by the European Union in May 2018.
2 What information do we collect?
2.1 Personal Information
In general, the personal information we collect about you includes (but is not limited to) your name, contact details (including phone numbers and addresses) and your questions about various aspects of the information provided on the website and your comments.
We will not collect any personally identifiable information about you through our website unless you provide it to us voluntarily.
The information we collect varies, depending on how you use our Site. This Policy applies to all information collected or submitted to the Site. On some pages, you can make requests to join email announcement lists, participate in events, register to receive materials from us, or receive other types of information. The types of personal information collected includes but is not limited to: name, year of birth, shipping address, billing address, e-mail address, password, phone number, to complete purchases, and other general information relating to your areas of interest on our website such as donation preferences and questions.
If, at any time, you provide personal or other information about someone other than yourself, you warrant that you have that person’s consent to provide such information for the purpose specified.
2.2 Non-Confidential Information
We generally advise that you do not publish or communicate personal information, or at least limit the personal information that you publish or communicate, to the public via our services, such as our comments functionality (where you authorise the publication of the comment) and blogs herein after referred to as Non-Confidential Information.
The third-party services that SSRF uses are GDPR compliant, and the information shared with these services is on a double opt-in basis which also has your consent through the medium of email and/or a web-form. These services have an easy opt-out method, e.g. newsletter subscription. All these services maintain the non-confidential information such as IP address only for certain duration, after which it gets deleted from their systems. Examples include statistical data on the systems.
2.3 Non-personally-identifiable information
Through third party software, we also collect aggregate, non-personally-identifiable information on users by recording the IP address from the computers of visitors to our site. An IP address is a number that is assigned to your computer when you surf the Web. Web servers, or the computers that provide the web pages to your computer for you to view, automatically identify your computer by its IP address. When you use your computer to request to view a page from a server, that server logs your IP address. SSRF does not link IP addresses to anything personally identifiable. Your visit to the Site will be logged; however, you will remain anonymous to us unless you choose to share information with us. We track the number of people that view each page of our website to better understand which features are most popular and best meet the needs of our visitors.
To the extent this information does not constitute personal information, the National Privacy Principles do not apply and we may use this information for any purpose and by any means whatsoever.
3 Why do we collect information about you?
The primary purpose for which we collect information about you is to provide you with products and services you have requested. We collect information only when it is absolutely necessary to do so.
We may state a more specific purpose at the point we collect your information. If you do not provide us with the information that we request, we may not be able to provide you with our products or services. For example, if you do not register as a member of a website, you will not be able to access features or services that are reserved for members only.
4 How SSRF uses your personal information
Amongst other reasons for:
Sending you our email alerts about SSRF and our affiliate’s events, new articles, newsletter if you have subscribed (opted-in) to them. The introduction/reminder of some new functionality or products and services with regard to the Site. SSRF requires you to opt-in to any mailing list, i.e. you have to tick which mailing list you would like to subscribe to. We do not pre-tick your subscription to any mailing list and therefore we do not ask you to opt-out if you do not want us to contact you in that regard.
Responding to your questions and comments.
We use your personal information to respond to and fulfil requests for products and services made through SSRF Shop (SSRF’s online shop). We also relay your order details to an online payment gateway to collect payment on our behalf.
Contacting you about the status of your orders, donations and event registrations
Completing your donations
We may contact you for a request to fill out a feedback survey etc. if you are an SSRF member. You may choose however not to participate or provide feedback.
If you post or send offensive, inappropriate or objectionable content anywhere on or to SSRF, or otherwise engage in any disruptive behaviour on the Site, the SSRF may use your personal information to stop such behaviour.
How long do we hold the information?
- We will keep your information in our systems till we deem it necessary to purge it, unless you specifically asked us to disassociate yourself from us and no longer want to be in our database.
- SSRF shop is a separate entity and if you have any concern about your data on SSRF shop you can contact us by clicking here.
5 Cookies and Tracking
What is a cookie?: A cookie is a small amount of data, which often includes a unique identifier that is sent to your computer or mobile phone (referred to here as a “device”) browser from a website’s computer and is stored on your device’s hard drive.
Each website can send its own cookie to your browser if your browser’s preferences allow it, but (to protect your privacy) your browser only permits a website to access the cookies it has already sent to you, not the cookies sent to you by other sites. Many sites do this whenever a user visits their website in order to track online traffic flows. Cookies record information about your online preferences and allow us to tailor the Site to your interests.
- What do we store in a cookie?: We do not store any confidential information in a cookie, whatever information is stored is just to facilitate your interaction with us, to be able to identify you and correspond with you. Some data that we store in a cookie is your encrypted name, encrypted password, and language preference. The cookie gets deleted when you choose to logout from our website or the cookie itself gets expired. If you have chosen to remember your credentials while loggin in, then that data gets stored in your browser preferences. In any case, we do not store such data in our systems.
- How does the SSRF use your cookies: Information supplied by cookies can help us to analyse the profile of our visitors and help us to provide you with a better user experience. In our effort to provide you with services customised to your interests, we use “cookies” to assist in the collection of information.
6 When we disclose personal information to others
We will not sell or rent your personally identifiable information to anyone. The Site’s mailing list, including the personal information we receive through the Internet is never sold or rented to any commercial organisations for profit.
We will send personally identifiable information about you to other companies or people when:
We have your consent to do so.
In case of comments provided by you, with your permission, SSRF may choose to publish the comments, if we feel that it would be of value to our readers. You may also choose how your name with regard to the comments is published, i.e., have your comment displayed along with just your nickname and country or your nickname and first name along with your country.
We need to respond to valid legal process. This includes a search warrant, subpoena, or court order, and any other instance when we believe we are required to provide information by law.
If you post or send offensive, inappropriate or objectionable content anywhere, on or to the Site or otherwise engage in any disruptive behaviour on the Site, the SSRF can use whatever information that is available to it about you to stop such behaviour. This may involve informing relevant third parties such as your Internet provider and law enforcement agencies about the content and your behaviour.
- Your IP address is only used for statistical analysis using third-party tools. However, we do not share any of your confidential information with the third-party who provides the analysis. We also use IP address to detect spam comments and safeguard our systems.
7 How Do I Correct My Information or ‘Opt-Out’?
Please assist us in keeping your information current by notifying us of changes to your name, address, title, phone number or email address.
You may correct your personal information logging into your SSRF Member Account on ssrf.org and clicking on ‘edit profile’.
You may opt out of SSRF mailing lists that you have subscribed for by simply un-checking the relevant box in ‘subscription status’ section in your SSRF Member Account.
For issues with regard to incorrect details provided for orders yet to be fulfilled by us, please contact our customer service through ‘my order correspondence’ in your SSRF Member account.
- If you wish to cancel your account with SSRF, you may do so by clicking here.
In the event you elect not to receive any future contacts from SSRF, we will endeavour to remove your name from all of our contact lists; however, information is sometimes difficult, if not impossible, to remove from all data sources.
If you have any questions please contact us at [email protected]
8 How Do We Keep Your Information Secure?
Other than in relation to Non-Confidential Information, we will endeavour at a physical, electronic and managerial level to protect the personal information that we hold from misuse, loss, or unauthorised access, including by means of firewalls, password access and secure servers.
To prevent unauthorized access, maintain data accuracy and ensure the appropriate use of information, we have put in place physical, electronic and managerial procedures to protect the information we collect online.
8.1 With regard to hardware and software
SSRF encrypts all passwords that enable you to interact with the Site. This includes the transmission, authentication and storage of passwords. This means that none of our staff can see your passwords.
- If a person is unable to retrieve their own password using the forgot password link, we may send a temporary password and ask for resetting the password at the earliest.
We utilise encryption/security software to safeguard the confidentiality of passwords we collect from unauthorized access or disclosure and accidental loss, alteration or destruction. This means we encrypt your passwords so that it cannot be read as the information travels over the Internet or when it resides on our servers.
SSRF’s database is protected from unauthorized access by a series of highly sophisticated software protection programs.
The server is housed in sophisticated data-centre which has firewall facilities
8.2 With regard to managerial processes
No storage of credit card details: We have made it a policy not to store any credit card details. We use an online payment gateway system and any of your financial information that you provide during a credit card transaction is only privy to them.
Regular review: Periodically, our operations and organisation’s practices are reviewed for compliance with corporate policies and procedures governing the security, confidentiality and quality of our information. This policy may be updated from time to time so please check this statement periodically as it is your responsibility to make sure you are aware of our latest policies.
Please note the following:
You acknowledge that the security of online transactions and the security of communications sent by electronic means or by post cannot be guaranteed. You provide information to us via the internet or by post at your own risk. We cannot accept responsibility for misuse or loss of, or unauthorised access to, your personal information where the security of information is not within our control.
You acknowledge that we are not responsible for the privacy or security practices of any third party (including third parties that we may disclose your personal information to). The collection and use of your information by such third parties may be subject to separate privacy and security policies.
You are required to register with the Site in order to purchase products, asking questions or to receive other information from us. At the time you register you will create a password. Please remember your password as you will be asked to provide it each time you make a purchase or attempt to access your personal information. You are responsible for maintaining the confidentiality of your password and for all uses of your password, whether or not authorised by you. You should not disclose your password to any other person. In order to protect the security of your account and personal information, when your visit is complete you should be sure to log off of our website and shut down your browser. If you have any reason to believe that your account is no longer secure, you should promptly change your password in your profile.
If you suspect any misuse or loss of, or unauthorised access to, your personal information, please let us know immediately.
You are solely responsible for ensuring and maintaining the confidentiality of your username and password and for any and all activities, whether by you or anyone else that is conducted through your account. If any unauthorized person obtains access to your SSRF member account as a result of any act or omission by you, which results improper conduct of the account (as mentioned in the SSRF Member Account Terms and Conditions), you shall use your best efforts to ascertain the source and manner of acquisition and shall fully and promptly brief the Spiritual Science Research Foundation. You also agree to cooperate and assist in any investigation relating to any such unauthorized access.
9 Linking to Other Websites
The Site contains hyperlinks to websites owned and operated by third parties that are not under our control. These third party websites have their own privacy policies, including cookies, and we urge you to review them. They will govern the use of personal information you submit or are collected by cookies whilst visiting these websites. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk. We provide these links solely for the convenience and information of our visitors.
10 Effective Date and Modifications
11 Contacting Us
If you have any questions please contact us at [email protected]